Stop losing 4+ hours every week to spreadsheets. Automate restaurant employee shift scheduling, manage tip pooling, and hit your target labor-to-sales ratios effortlessly.
Trusted by 10,000+ Restaurants Across All 50 States
Most restaurant managers don't realize how much time and money they're losing. If you're spending 6 hours a week on scheduling, that's $7,200 annually in manager salary alone. Add overtime waste, missed table turns, and Fair Workweek compliance penalties, and you're looking at $30,000 to $50,000 in pure inefficiency.
312 Hrs
Annual Waste
312 hours per year spent on spreadsheets. That's time you should be on the floor, not doing admin work.
25%
Labor Loss
Miscounts lead to preventable time-and-a-half pay. Preventable money leaving your business every Sunday.
12%
No-Show Rate
When teams don't have mobile access, they forget shifts. Scrambling to cover gaps kills your service flow.
Stop Losing Revenue
Every week you don't have the right system, you're losing money.
We spent three years sitting down with restaurant managers in quick service, fine dining, bars, and ghost kitchens. This isn't theoretical. It's purpose-built for the chaos of FOH and BOH coordination.
Separate views for kitchen brigades and service teams. Different needs, one platform.
Employees handle their own coverage. Managers approve with one tap. No more text chains.
Watch your labor cost update live as you drag and drop shifts. Never over-schedule again.
Drag and drop shifts into the week. Copy last week's schedule with one button. Set wage rates and watch costs update in real time.
One click and your schedule is live. Every employee gets a push notification. They know exactly when they're working. No confusion.
Cover call-outs in seconds. Approve swaps with one tap. Overtime alerts pop up before costs climb. You're managing now, not scrambling.
Not generic SaaS scheduling with a restaurant logo bolted on. Built ground-up for the chaos of service.
Drag-and-drop people onto shifts in seconds. Copy last week's winning rota with one click.
Learn MoreEmployees request swaps through the app. Managers approve in 10 seconds. Zero text chains.
Learn MoreSarah works M-Th, Marcus needs Tues off for school. See who's actually free while you build.
Learn MoreSeparate views for servers, bartenders, and kitchen staff. One platform, dedicated roles.
Learn MoreBuilt-in GPS clock-in. No-shows get flagged instantly. Late arrivals trigger real-time alerts.
Learn MorePush notifications for every shift change. Instant announcements to the whole floor.
Learn MoreOpening checklists, closing procedures, and manager log books all in one central hub.
Learn MoreManual Scheduling Cost
StaffSchedule.io Savings
"We cut our labor percentage from 34% to 29% in three months. That's $15,000 a month we're not losing anymore."
Marcus T.
Restaurant Owner, Austin TX
We help you manage peak hour rushes and reduce overtime costs by matching staff to predicted customer traffic.
See costs update live as you build. If adding a server jumps your cost from 28% to 31%, you'll know instantly.
Get alerts before someone hits 40 hours. Find coverage before you start paying time-and-a-half.
Connect your POS and compare scheduled hours against actual revenue. Optimize based on data, not guesses.
From onboarding and training to compliance and payroll. Everything you need to manage your team in one secure place.
Store tax forms, certifications, and emergency contacts securely in the cloud.
Document feedback and commendations to create a complete record for reviews.
Automatic tracking based on your policy. Employees request, you approve.
Hours verified, wages calculated, and data pushed to Gusto, ADP, or QuickBooks.
AI gets overhyped, but there's real value in smart data. We analyze historical POS data, local weather patterns, and community events to predict exactly how busy you'll be.
"Based on historical POS data, we predict 120 covers for Tuesday lunch." Build to the data, not your intuition. Learn more about AI scheduling.
The system suggests available staff who match your role needs and weekly hour targets. Fill gaps in 10 seconds.
Tuesday Forecast
98% MatchAI Suggestion: Add 2 Servers at 5 PM
A clopening is brutal for staff and illegal in many cities without minimum rest. We alert you instantly if you schedule a late close followed by an early open. Protect your team and your reputation. If your team regularly works 2nd shift or night shifts, these protections matter most.
California, NYC, Chicago — we track compliance by location. From advance notice requirements to minor labor laws (hours/times), we prevent violations before you publish.
Your schedule shouldn't exist in isolation. StaffSchedule.io works seamlessly with the tools you already use to run your business.
Different restaurants have different needs. We built a platform that scales from 15 people to 1,500.
Fast rotations, counter shifts, and drive-thru lanes staffing — optimized for high table turns and peak service hours.
Complex brigade structures, sommelier rotations, and private event staffing.
Late-night shifts, bartender certifications, and split-shift management. Learn about night shift hours and how to manage them.
Manage shared kitchen staff across multiple virtual restaurant brands from a single dashboard.
High turnover, seasonal variations, and open-to-close rotations for café and coffee shop teams.
Centralized visibility with local autonomy for multi-unit operators. See our franchise scheduling software.
Regional managers see all locations. Store managers see their own. Everyone has the visibility they need without the noise. Balance staff across units and control labor costs globally. Explore our full multi-location management features, or see how restaurant groups use our platform alongside hotel & resort scheduling and events & catering operations.
Move employees between sites with one tap to cover gaps.
Corporate-level rollup of all labor metrics and ROI.
Enforce consistent rules with location-level overrides.
Identify expensive units vs lean operators instantly.
Scheduling lives on your team's phones. If the app is clunky, they won't use it. Our 4.8-star rated app is fast, simple, and works offline.
Tomorrow 5:00 PM - Dinner Rush at Main St.
| Features | StaffSchedule.io | 7shifts | HotSchedules |
|---|---|---|---|
| Free Plan for Small Teams | Included | Paid Only | Paid Only |
| Real-Time Labor Cost % | Included | Basic | Pro Only |
| AI Demand Forecasting | Included | Add-on | Pro Only |
| FOH/BOH Split Views | Included | Basic | Partial |
| Universal POS Sync | Included | Partial | Legacy |
| Setup Time | Hours | Days | Weeks |
Start your 15-day free trial today — no credit card required. Pick a plan only when you're ready.
per month, billed monthly
15 days free · No credit card required
Best for small teams just getting organised.
per month, billed monthly
15 days free · No credit card required
Everything growing businesses need to scale.
per month, billed monthly
15 days free · No credit card required
Built for multi-location operations.
"We were spending ridiculous money on overtime. After three months with StaffSchedule.io our labor percentage dropped from 34% to 29%."
Marcus T.
Owner, Austin TX
"The shift swap feature alone saves me hours every week. Employees handle their own coverage instead of me playing referee."
Jennifer L.
Ops Manager, Chicago
"Multi-location management was a nightmare until we switched. Now I see all locations at once. I can compare labor costs instantly."
David C.
Franchise Owner
Free for your first restaurant. No credit card. No commitment.
Join 10,000+ restaurants already running on StaffSchedule.io • See Pricing • Contact Sales