Events & Catering Staff Scheduling Software for Every Event, Every Crew.
Coordinate event staff, banquet servers, bartenders, and catering crews across one-off events and recurring bookings — with per-event scheduling, staff availability matching, and overtime management.
0%
reduction in no-shows on event days
0 hrs
weekly admin time saved per event coordinator
0%
events fully staffed before go-live
0%
faster crew assembly for last-minute bookings
Why Teams Switch to StaffSchedule.io
Not the marketing pitch. The actual problems managers solve in week one.
Event staff commit to shifts then no-show on the day, leaving events understaffed
Automated reminders at 24 hours and 2 hours before every event. Confirmation required from each staff member
Liquor service staff aren't always TIPS or ServSafe certified when assigned to bar roles
Alcohol service certification tracking blocks uncertified staff from bartender and alcohol service roles
Coordinating availability for 50+ part-time event staff is a spreadsheet nightmare
Staff submit availability via mobile app. Scheduling auto-matches available, qualified staff to event slots
Last-minute event additions require calling down a list to find coverage
Open event positions go to an auto-notification pool — qualified staff claim available slots instantly
Multi-venue operations have no visibility into staff assignment across events
One platform for all venues — see who is assigned to which event at which location in real time
Tracking hours for hundreds of part-time event staff for payroll takes all week
Mobile clock-in at the event generates timesheets automatically. Payroll export in one click
From Setup to Fully Scheduled Fast
Build Per-Event Staff Rosters
Create an event, define roles and certifications needed, and let the system match available staff automatically.
- Per-event role assignment
- Cert-gated role requirements
- Multi-venue support
Confirm Crew & Send Reminders
Staff confirm via app. Automated reminders fire 24 hours and 2 hours before the event.
- Staff confirmation flow
- Automated reminders
- Last-minute gap fill
Clock In & Process Payroll
Mobile clock-in on event day generates timesheets automatically. Payroll export in one click.
- Mobile event clock-in
- Auto-generated timesheets
- Payroll integration
Every Feature Built for How You Actually Work
Not generic. Purpose-built for your industry.
Per-Event Crew Scheduling
Build event-specific staff rosters. Assign roles (server, bar, kitchen, setup) with required certifications per role.
Learn MoreAlcohol Service Cert Tracking
TIPS, ServSafe Alcohol, and state bartender licenses tracked with expiry alerts. Uncertified staff blocked from bar roles.
Staff Availability Auto-Matching
Staff submit availability via mobile. System automatically matches qualified, available staff to event slots.
Automated Event Reminders
Staff receive automated reminders at 24 hours and 2 hours before each event. Confirmation required.
Open Shift Event Fill
Last-minute openings go to qualified on-call staff instantly. No calling down a list.
Learn MorePayroll Export
Mobile clock-in generates timesheets per event. Export to ADP, Gusto, or QuickBooks in one click.
Learn MoreHow We Compare to Other Scheduling Solutions
Most tools weren't built for your industry. We were.
| Feature | StaffSchedule.io | Spreadsheets | Legacy HR Tools |
|---|---|---|---|
| Automated Schedule Building | Included | Manual | Basic |
| Mobile App for Staff | Included | Not available | Extra cost |
| Overtime Prevention Alerts | Included | Not available | Pro only |
| Shift Swap & Cover Requests | Included | Phone calls | Basic |
| Payroll Integration | Included | Manual export | Available |
| Multi-Location Scheduling | Included | Not available | Enterprise only |
| Setup Time | 1–2 days | Immediate | 2–8 weeks |
What Our Customers Say
Real results from real teams.
“We staff 200+ events per year with a pool of 300 part-time staff. Managing that on spreadsheets was killing us. StaffSchedule.io cut our no-show rate by 42% in the first season.”
“The mobile app changed everything for our team. Staff can see their schedules, request time off, and swap shifts without ever calling the office. Our manager saves 8+ hours every week.”
“We tried three other scheduling tools before StaffSchedule.io. The overtime alerts alone paid for the subscription in the first month. Couldn't be happier.”
Frequently Asked Questions
Common questions from managers and business owners.
Take Control of Your
Team Schedule Today.
Start your free 14-day trial. No credit card required. See our transparent pricing or talk to our team.
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