Education Staff Scheduling Software for Schools, Campuses & Training Centers.
Coordinate teachers, teaching assistants, administrative staff, and support workers — with certification compliance, substitute management, and multi-campus scheduling.
0%
reduction in substitute teacher sourcing time
0%
teaching credential compliance
0 hrs
weekly admin time saved per office coordinator
0
uncovered classrooms due to absent teachers
Why Teams Switch to StaffSchedule.io
Not the marketing pitch. The actual problems managers solve in week one.
A teacher calls in sick and the principal scrambles to find a substitute
On-call substitute pool receives instant notifications when a classroom opens — filled in minutes
Teaching certifications and background checks expire without HR tracking them
Credential tracking with 60/30/7-day expiry alerts for every teacher and aide
Part-time and adjunct staff have complex availability that clashes with class schedules
Staff availability syncs to the scheduling system — no conflicts, no calls
Multi-campus operations have no centralized visibility into substitute availability
One platform for all campuses — see who's available, who's covering what, across the district
Substitute teachers aren't notified consistently, leading to miscommunication
Push notifications to qualified, available substitutes the moment a request is created
Overtime for non-exempt staff (aides, custodians) accumulates invisibly
Real-time overtime alerts before thresholds — school administrators rebalance immediately
From Setup to Fully Scheduled Fast
Build Staff Schedules Around Class Periods
Align teacher and aide schedules with your bell schedule. Credential compliance checked automatically.
- Bell schedule alignment
- Credential gating per role
- Part-time availability management
Manage Absences & Deploy Substitutes
When a teacher is absent, qualified substitutes in the on-call pool are notified automatically.
- Absence management
- Substitute on-call pool
- Push notifications to qualified subs
Track Attendance & Generate Payroll
Staff clock in via mobile. Timesheets export to payroll. Overtime alerts fire before thresholds.
- Mobile clock-in
- Non-exempt OT tracking
- One-click payroll export
Every Feature Built for How You Actually Work
Not generic. Purpose-built for your industry.
Substitute Teacher Management
Maintain a qualified sub pool. Notify by push notification when a classroom opens. First confirmed sub fills the slot.
Learn MoreTeaching Credential Tracking
State teaching certificates, background check renewals, CPR certs — tracked with automatic alerts.
Multi-Campus Scheduling
Manage all schools and campuses from one dashboard. Administrators see staffing and coverage across the district.
Learn MoreBell Schedule Alignment
Staff schedules align with class periods, bell schedules, and event calendars automatically.
Overtime Tracking for Non-Exempt Staff
Track overtime for aides, custodians, and administrative staff with real-time alerts.
Payroll Export
Sync approved timesheets to ADP, Gusto, and QuickBooks. Includes differential pay for extended hours.
Learn MoreHow We Compare to Other Scheduling Solutions
Most tools weren't built for your industry. We were.
| Feature | StaffSchedule.io | Spreadsheets | Legacy HR Tools |
|---|---|---|---|
| Automated Schedule Building | Included | Manual | Basic |
| Mobile App for Staff | Included | Not available | Extra cost |
| Overtime Prevention Alerts | Included | Not available | Pro only |
| Shift Swap & Cover Requests | Included | Phone calls | Basic |
| Payroll Integration | Included | Manual export | Available |
| Multi-Location Scheduling | Included | Not available | Enterprise only |
| Setup Time | 1–2 days | Immediate | 2–8 weeks |
What Our Customers Say
Real results from real teams.
“We used to spend 45 minutes finding a substitute every time a teacher called out. Now qualified subs are notified automatically and we confirm coverage in under 10 minutes.”
“The mobile app changed everything for our team. Staff can see their schedules, request time off, and swap shifts without ever calling the office. Our manager saves 8+ hours every week.”
“We tried three other scheduling tools before StaffSchedule.io. The overtime alerts alone paid for the subscription in the first month. Couldn't be happier.”
Frequently Asked Questions
Common questions from managers and business owners.
Take Control of Your
Team Schedule Today.
Start your free 14-day trial. No credit card required. See our transparent pricing or talk to our team.
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