Professional Services Staff Scheduling Software for Billable Teams & Knowledge Workers.
Coordinate consultants, associates, paralegals, and professional staff — with project-based scheduling, billable hour tracking, utilization visibility, and compliance with professional licensing requirements.
0%
improvement in billable utilization rates
0 hrs
weekly admin time saved per practice manager
0%
CLE and professional license compliance
0%
reduction in project staffing conflicts
Why Teams Switch to StaffSchedule.io
Not the marketing pitch. The actual problems managers solve in week one.
Partners can't see who is available across practices when new projects are staffed
Real-time staff availability dashboard across all practices and teams — visible to all stakeholders
Continuing education requirements for attorneys, CPAs, and consultants expire without HR tracking
CLE, CPE, and professional license renewal tracking with automated expiry alerts per professional
Consultants are double-booked across client engagements without anyone realizing
Project-based scheduling prevents double-booking. Staffing conflicts surface before they become client problems
Utilization tracking is done on spreadsheets weeks after the fact
Real-time billable utilization dashboards per team member. Revenue per hour visible to management
Remote and hybrid professional staff scheduling is managed informally via email
Formal schedule publishing for remote and hybrid teams. Every assignment logged and visible
Tracking overtime for non-exempt administrative and support staff is inconsistent
OT alerts for non-exempt staff before weekly thresholds. Accurate timesheets for payroll compliance
From Setup to Fully Scheduled Fast
Staff Projects & Client Engagements
Create projects with staffing requirements. Assign qualified professionals based on availability and skills.
- Project staffing dashboard
- Double-booking prevention
- Remote/hybrid support
Publish Schedules & Track Utilization
Professionals receive assignments formally. Billable utilization tracked in real time per person.
- Formal assignment publishing
- Billable hour tracking
- Real-time utilization dashboard
Manage Time & Process Payroll
Time tracked per project. OT alerts for non-exempt staff. Payroll and billing export in one click.
- Project-level timesheets
- OT alerts for non-exempt staff
- Payroll and billing export
Every Feature Built for How You Actually Work
Not generic. Purpose-built for your industry.
Project-Based Staff Scheduling
Schedule professionals to client engagements and internal projects. Prevent double-booking across all assignments.
Learn MoreProfessional License & CLE Tracking
Bar admissions, CPA licenses, CLE/CPE requirements — tracked with automated expiry and renewal alerts.
Billable Utilization Dashboard
Real-time billable vs. non-billable hour tracking per professional. Utilization rates visible to management.
Learn MoreRemote & Hybrid Team Scheduling
Formal schedule management for remote and hybrid professionals. Every assignment published and logged.
PTO & Leave Management
PTO requests, maternity leave, and sabbatical scheduling integrated into the staffing view.
Payroll Integration
Timesheets sync to ADP, Gusto, and QuickBooks. Billable hours export to client billing systems.
Learn MoreHow We Compare to Other Scheduling Solutions
Most tools weren't built for your industry. We were.
| Feature | StaffSchedule.io | Spreadsheets | Legacy HR Tools |
|---|---|---|---|
| Automated Schedule Building | Included | Manual | Basic |
| Mobile App for Staff | Included | Not available | Extra cost |
| Overtime Prevention Alerts | Included | Not available | Pro only |
| Shift Swap & Cover Requests | Included | Phone calls | Basic |
| Payroll Integration | Included | Manual export | Available |
| Multi-Location Scheduling | Included | Not available | Enterprise only |
| Setup Time | 1–2 days | Immediate | 2–8 weeks |
What Our Customers Say
Real results from real teams.
“Our partners never had visibility into associate utilization rates until month-end. Now they see it in real time and can rebalance workloads before professionals hit burnout thresholds.”
“The mobile app changed everything for our team. Staff can see their schedules, request time off, and swap shifts without ever calling the office. Our manager saves 8+ hours every week.”
“We tried three other scheduling tools before StaffSchedule.io. The overtime alerts alone paid for the subscription in the first month. Couldn't be happier.”
Frequently Asked Questions
Common questions from managers and business owners.
Take Control of Your
Team Schedule Today.
Start your free 14-day trial. No credit card required. See our transparent pricing or talk to our team.
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