Nurse Scheduling Software Built for Every Unit, Every Rotation.
Coordinate RNs, LPNs, CNAs, and traveling nurses across departments with credential gating, patient-to-nurse ratio enforcement, and HIPAA-aware messaging.
0%
credential compliance across all nursing staff
0 hrs
weekly admin time saved per charge nurse
0%
reduction in agency nurse spend via float pool
0
expired licenses scheduled
Why Teams Switch to StaffSchedule.io
Not the marketing pitch. The actual problems managers solve in week one.
Float pool nurses are assigned without knowing who is available across units
Float pool visibility shows availability in real time — assign in one tap without calls
Scheduling publishes with nurses who have expired state licenses or BLS certs
Credential gating blocks any nurse with an expired certification from being scheduled
Patient-to-nurse ratios fall below state minimums on night shifts
Ratio enforcement flags understaffed shifts before they go live — never publish a non-compliant schedule
Charge nurses coordinate handoffs via personal texts — HIPAA violation risk
Structured digital handoffs with acknowledgements. No personal numbers. Full audit log
Traveling nurses and agency staff integrate into the schedule on separate systems
Traveling nurses, agency staff, and permanent employees all managed in one unified system
Overtime on 12-hour shifts accumulates unseen until the payroll period ends
Real-time OT alerts fire before a nurse hits threshold — rebalance shifts the same day
From Setup to Fully Scheduled Fast
Build Compliant Unit Schedules
Select a rotation template. Credential checks and ratio validation run automatically before publishing.
- 3x12, 4x10, day-night rotations
- Credential gating per shift
- Ratio enforcement built-in
Publish & Coordinate Handoffs
Nurses receive schedules on the mobile app. Digital handoffs require acknowledgement before shift starts.
- Push notifications
- Digital shift handoffs
- Float pool instant assignment
Monitor Coverage & Control Overtime
See every unit in real time. OT alerts fire before thresholds. Reports for regulators in one click.
- Real-time unit dashboards
- Overtime prevention alerts
- CMS & Joint Commission reports
Every Feature Built for How You Actually Work
Not generic. Purpose-built for your industry.
Rotating Shift Templates (3x12, 4x10)
Pre-built templates for every common nursing rotation. Build once, apply department-wide.
Learn MoreCredential & License Tracking
RN, LPN, CNA, BLS, ACLS — every cert tracked with 60/30/7-day expiry alerts.
Patient-to-Nurse Ratio Enforcement
ICU 1:2, Med-Surg 1:5 — set your ratios. System enforces them on every schedule.
Float Pool & Traveling Nurse Management
Float pool nurses and traveling agency staff scheduled alongside permanents in one view.
HIPAA-Aware Messaging
Secure in-app messaging. No personal numbers. End-to-end encrypted. Audit-logged.
Learn MoreJoint Commission & CMS Audit Reports
Compliance reports for Joint Commission surveys and CMS audits — one click away.
Learn MoreHow We Compare to Other Scheduling Solutions
Most tools weren't built for your industry. We were.
| Feature | StaffSchedule.io | Spreadsheets | Legacy HR Tools |
|---|---|---|---|
| Automated Schedule Building | Included | Manual | Basic |
| Mobile App for Staff | Included | Not available | Extra cost |
| Overtime Prevention Alerts | Included | Not available | Pro only |
| Shift Swap & Cover Requests | Included | Phone calls | Basic |
| Payroll Integration | Included | Manual export | Available |
| Multi-Location Scheduling | Included | Not available | Enterprise only |
| Setup Time | 1–2 days | Immediate | 2–8 weeks |
What Our Customers Say
Real results from real teams.
“We reduced agency nurse spend by 28% in the first quarter by actually being able to see float pool availability. The credential alerts alone prevent costly compliance incidents.”
“The mobile app changed everything for our team. Staff can see their schedules, request time off, and swap shifts without ever calling the office. Our manager saves 8+ hours every week.”
“We tried three other scheduling tools before StaffSchedule.io. The overtime alerts alone paid for the subscription in the first month. Couldn't be happier.”
Frequently Asked Questions
Common questions from managers and business owners.
Take Control of Your
Team Schedule Today.
Start your free 14-day trial. No credit card required. See our transparent pricing or talk to our team.
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