Home Care Scheduling Software for Every Visit, Every Caregiver.
Coordinate home health aides, personal care workers, and companion caregivers across client visits — with HHA/CNA credential tracking, visit verification, EVV compliance, and HIPAA-aware communication.
0%
EVV compliance across all home visits
0 hrs
weekly admin time saved per care coordinator
0%
reduction in missed client visits
0
caregiver credentials expired on active client cases
Why Teams Switch to StaffSchedule.io
Not the marketing pitch. The actual problems managers solve in week one.
Caregivers miss client visits without notifying the agency until the client calls
GPS visit verification confirms caregiver arrival. Missed check-in triggers automatic alert to coordinator
HHA and CNA certifications expire without coordinators tracking them
Credential tracking with 60/30/7-day expiry alerts. Expired certs automatically block scheduling
Electronic Visit Verification requirements aren't being met, risking Medicaid billing
EVV-compliant GPS check-in and check-out built into the mobile app. Audit trail available for Medicaid billing
Coordinating last-minute visit coverage is a phone tree nightmare
Qualified on-call caregivers are notified automatically when a visit slot opens — confirmed in minutes
Caregiver-to-client matching isn't tracked, creating continuity of care issues
Client-preferred caregiver assignments maintained. Substitutes see client notes before a visit
Overtime accumulates on split-visit schedules without anyone tracking it
Real-time OT alerts before thresholds. Split-visit overtime tracked accurately across the day
From Setup to Fully Scheduled Fast
Schedule Client Visits & Assign Caregivers
Create client visit schedules. Match caregivers based on credentials, client preferences, and availability.
- Client-caregiver matching
- Credential gating per visit type
- Availability-based scheduling
Verify Visit Completion with EVV
Caregivers check in and out via GPS mobile app. EVV compliance confirmed automatically for each visit.
- GPS check-in/check-out
- EVV-compliant records
- Missed visit alerts
Process Billing & Payroll
EVV visit records sync to Medicaid billing. Caregiver timesheets export to payroll automatically.
- Medicaid billing integration
- Accurate timesheet generation
- Payroll export
Every Feature Built for How You Actually Work
Not generic. Purpose-built for your industry.
EVV-Compliant Visit Verification
GPS check-in and check-out at client locations meets EVV requirements for Medicaid and state billing.
Learn MoreHHA & CNA Credential Tracking
HHA, CNA, CPR, first aid, and specialized care certs tracked with auto-expiry alerts per caregiver.
Client-Caregiver Matching
Track preferred caregiver assignments per client. Substitutes see client care notes before arriving.
HIPAA-Aware Team Messaging
Care coordinators communicate with caregivers securely. No personal phones needed. Audit-logged.
Learn MoreOn-Call Coverage Pool
Qualified on-call caregivers notified automatically when a visit slot opens due to callout.
Learn MoreMedicaid & Payroll Integration
EVV-verified visit records sync to billing platforms and payroll. Accurate reimbursement every time.
Learn MoreHow We Compare to Other Scheduling Solutions
Most tools weren't built for your industry. We were.
| Feature | StaffSchedule.io | Spreadsheets | Legacy HR Tools |
|---|---|---|---|
| Automated Schedule Building | Included | Manual | Basic |
| Mobile App for Staff | Included | Not available | Extra cost |
| Overtime Prevention Alerts | Included | Not available | Pro only |
| Shift Swap & Cover Requests | Included | Phone calls | Basic |
| Payroll Integration | Included | Manual export | Available |
| Multi-Location Scheduling | Included | Not available | Enterprise only |
| Setup Time | 1–2 days | Immediate | 2–8 weeks |
What Our Customers Say
Real results from real teams.
“EVV compliance was a nightmare before StaffSchedule.io. Now every visit is GPS-verified, every credential is current, and our Medicaid billing accuracy improved to 99.4%.”
“The mobile app changed everything for our team. Staff can see their schedules, request time off, and swap shifts without ever calling the office. Our manager saves 8+ hours every week.”
“We tried three other scheduling tools before StaffSchedule.io. The overtime alerts alone paid for the subscription in the first month. Couldn't be happier.”
Frequently Asked Questions
Common questions from managers and business owners.
Take Control of Your
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Start your free 14-day trial. No credit card required. See our transparent pricing or talk to our team.
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