Caregiver Staff Scheduling Software for Assisted Living & Home Care.
Coordinate CNAs, HHAs, LPNs, and companion caregivers across facilities and home visits — with patient-to-staff ratios, credential tracking, and HIPAA-aware messaging built in.
0%
credential compliance across all caregivers
0 hrs
weekly admin time saved per DON
0%
reduction in agency caregiver spend
0
uncovered resident care shifts
Why Teams Switch to StaffSchedule.io
Not the marketing pitch. The actual problems managers solve in week one.
CNAs call out last-minute and the charge nurse scrambles to find backup
Qualified on-call caregivers are alerted instantly — fill gaps in minutes, not hours
Caregiver certifications (CNA, CPR, HHA) expire without warning
60/30/7-day expiry alerts. Block scheduling anyone with an expired credential automatically
Resident-to-caregiver ratios violate state requirements at peak hours
Ratio enforcement blocks publishing schedules that fall below regulatory minimums
Family members call the front desk asking about care staff — HIPAA risk
Staff-to-resident assignments are managed internally. No unauthorized disclosure risk
Multiple facilities run scheduling on whiteboards and paper rosters
One dashboard for all facilities — see coverage, overtime, and credential gaps across every site
Overtime piles up invisibly on weekend doubles and overnight shifts
Real-time OT alerts before thresholds are hit. Balance shifts across caregivers automatically
From Setup to Fully Scheduled Fast
Build Compliant Care Schedules
Set resident-to-caregiver ratios. Schedules check credentials and ratios before they can be published.
- Credential gating
- Ratio enforcement
- Multi-unit visibility
Notify Caregivers Instantly
Push notifications to the mobile app. Caregivers confirm shifts, request swaps, and clock in from their phone.
- Mobile clock-in/out
- Shift swap requests
- Real-time reminders
Track Coverage & Control Overtime
See live who is on the floor across every unit. OT alerts prevent budget overruns.
- Live coverage dashboards
- Overtime prevention
- CMS audit-ready reports
Every Feature Built for How You Actually Work
Not generic. Purpose-built for your industry.
Credential & Certification Tracking
CNA, HHA, CPR, Medication Aide — every cert tracked with expiry alerts. No expired credential gets scheduled.
Resident-to-Staff Ratio Enforcement
Set state-mandated ratios per unit. System blocks understaffed shifts and flags gaps in real time.
HIPAA-Aware Team Messaging
Secure in-app messaging for care coordination. No personal phone numbers shared. Audit-logged.
Learn MoreOn-Call Pool Management
Maintain a pool of qualified on-call caregivers. Alert them automatically when a shift opens.
Learn MoreMulti-Facility Scheduling
Manage all facilities from one dashboard. Float caregivers between sites based on need.
Learn MorePayroll & Timesheet Integration
Shift differentials for nights, weekends, and holidays calculate automatically. Sync to ADP and Gusto.
Learn MoreHow We Compare to Other Scheduling Solutions
Most tools weren't built for your industry. We were.
| Feature | StaffSchedule.io | Spreadsheets | Legacy HR Tools |
|---|---|---|---|
| Automated Schedule Building | Included | Manual | Basic |
| Mobile App for Staff | Included | Not available | Extra cost |
| Overtime Prevention Alerts | Included | Not available | Pro only |
| Shift Swap & Cover Requests | Included | Phone calls | Basic |
| Payroll Integration | Included | Manual export | Available |
| Multi-Location Scheduling | Included | Not available | Enterprise only |
| Setup Time | 1–2 days | Immediate | 2–8 weeks |
What Our Customers Say
Real results from real teams.
“Credential tracking alone saved us from a regulatory citation. Our DON used to spend 15 hours a week on scheduling. Now it's under 3.”
“The mobile app changed everything for our team. Staff can see their schedules, request time off, and swap shifts without ever calling the office. Our manager saves 8+ hours every week.”
“We tried three other scheduling tools before StaffSchedule.io. The overtime alerts alone paid for the subscription in the first month. Couldn't be happier.”
Frequently Asked Questions
Common questions from managers and business owners.
Take Control of Your
Team Schedule Today.
Start your free 14-day trial. No credit card required. See our transparent pricing or talk to our team.
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